The Potomac Valley Radio Club By-Laws



Revised: 03/16/2017




Section 1.       


A member is one who has been voted into the Potomac Valley Radio Club (PVRC) in accordance with Section 3 of this Article.


Section 2.       


Members who in the preceding calendar year have been credited with points in at least two 5M contests, attended one or more PVRC chapter meetings and are current in dues shall be eligible to vote in PVRC elections, vote on By-Law changes, sponsor new members for membership or hold elected office.


Section 3.       


Candidates for membership shall be sponsored by a member meeting the requirements of Article I, Section 2.


A.    The candidate shall first attend two meetings as a guest and submit to the Secretary a completed application for membership.


B.     At the second meeting attended by the guest, the candidate’s qualifications shall be presented by the sponsoring member and reviewed by the PVRC members present.  A majority vote by PVRC members present at the meeting and an affirmative vote from a PVRC chapter chairman shall be required for the candidate to be accepted as a new member. 


Section 4.       


The level of dues, if any, for the next calendar year shall be established by the PVRC Officers. 




Section 1.       


Chapter meetings shall occur at PVRC Chapters. The time and meeting locations will be documented on the PVRC web site at:


Section 2.       


Meetings may be called by the President or by a Chapter Chairmen.


Section 3.


Club business that may be conducted at Chapter meetings are:

  1. Officer’s Reports
  2. Discussions
  3. Presentations
  4. Voting in of new members.
  5. Voting during annual elections.     





Section 1.       


The President shall call for the nomination of officers and the Board of Trustees in September.   


Nominations shall remain open until October 31. 


The Officers and Trustees shall be elected at chapter meetings by a majority vote of members present meeting the requirements of Article I, Section 2.


Election results shall be announced by December 31.




 Section 1.      

The officers of the club shall be President, up to two Vice-Presidents, Secretary and Treasurer who shall perform the duties prescribed by these By-Laws.

These officers shall be members meeting the requirements of Article I, Section 2.


Section 2.

The President, Vice-President(s), Secretary, and Treasurer shall serve for one year or until their successors are elected. The term of each office shall begin January 1.

Section 3.       


No member shall hold more than one office at a time.  No member shall be eligible to serve more than three consecutive terms as President or Vice-President.


Section 4.       


Any vacancy, including that of President, may be filled by the Board of Trustees, until a replacement is voted into Office.


Section 5.       


The President and Vice President(s) shall be responsible for Club Leadership, including conducting meetings, appointment of Chapter Chairmen, encouraging club activities and participation, and representing the PVRC at external functions. The President shall be authorized to make disbursements on behalf of the PVRC.  The Officers are expected to consult and attempt consensus with the Trustees before making decisions critical to the future of the club.


Section 6.       


The Secretary shall maintain all relevant documentation supplied by Chapter leaders or other members related to PVRC meeting attendance. 


Section 7.       


The Treasurer shall keep the financial accounts of the PVRC, maintaining records of receipts and disbursements, and shall report a summary of club finances to the club Officers, Trustees and members at least once per year. The Treasurer shall be authorized to make disbursements on behalf of the PVRC.





Section 1.       


The PVRC members shall elect the Board of Trustees. The minimum number of Trustees is three and the maximum is nine.


Candidates for Trustee shall be past PVRC Officers, Chapter Chairmen, or other members having a minimum of 10 years membership in PVRC with a reasonable knowledge of PVRC history. Candidates for Trustee shall meet the requirements of Article I, Section 2.  




Section 2.       


The terms of the Board of Trustees and Officers shall commence January 1 following the election.  The Board of Trustees shall serve for one year or until their successors are elected.  The PVRC Officers in the event of a vacancy on the Board of Trustees may authorize a special election. 


Section 3.       


The overall management of the PVRC shall be under the direction of the PVRC Officers.  The PVRC Trustees are expected to participate in major club decisions, such as Club Contest Selection, Club Competition Boundaries, Club Award Programs, and other major events.


The role of the PVRC Trustees is to serve as a balance to the PVRC Officer’s leadership.  If the Trustees lack confidence in specific Officer decisions, they may present a “No Confidence” vote to the Officers provided there is a two-thirds vote of Trustees in favor. The Officers must then work with the Trustees to form another plan of action, or the Trustee’s, at their discretion, may call for a new Officer(s) election.





Such committees, special or standing, shall be appointed by the President or PVRC Trustees in order to carry on the work of the PVRC.




The PVRC shall undertake to hold harmless those officers, directors, employees, and members who, while engaged in authorized PVRC activities, may become liable in tort.




The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the PVRC in all cases to which they are applicable and in which they are not inconsistent with the Articles of Incorporation and By-Laws and any special rules of order the PVRC may adopt.




The PVRC By-Laws may be amended provided:

  1. The proposed amendment was distributed to the membership at least 30 days in advance of a vote for review and comment.

2.      Voting to approve amendments of the By-Laws is to occur at chapter meetings. A majority vote of those present meeting the requirements of Article 1, Section 2 will result in the chapter having voted to approve or deny the amendment.

3.      Chapter meeting voting on proposed amendments shall occur within 65 days of the publication of the proposed amendment. An affirmative vote by two thirds of the chapters conducting a vote within the required time period approves the amendment.