Potomac Valley Radio Club Bylaws
ARTICLE I –
A member is one who has been
voted into the Potomac Valley Radio Club (PVRC).
An active member is a member who
participates in club activities and has paid current dues.
An inactive member is a member
who does not participate in club activities or who has not paid current
Inactive members may neither vote
nor hold office.
Each candidate for membership
shall be sponsored by an active member.
The candidate shall first attend two meetings as a
guest and present to the Secretary a completed application for membership.
At the second meeting attended by the guest, the
candidate’s qualifications shall be presented by the sponsoring member and
reviewed by the PVRC.
A majority vote
shall be required for the candidate to be accepted as a new member.
The level of dues, if any, for
the next calendar year, shall be established by the PVRC Officers.
ARTICLE II – MEETINGS
Chapter meetings will occur at PVRC Chapters.
The time and meeting locations will be
documented on the PVRC web site at: http://www.pvrc.org.
The President shall call for the
nomination of officers and the Board of Trustees in September.
The floor shall remain open for
additional nominations until October 31.
The Officers and Trustees shall
be elected by a majority vote of active, voting members.
Election results will be
announced by December 31.
may be called by the President or by the Chapter Chairmen.
Club business that may be conducted at
Chapter meetings are:
in of new members.
New members require
majority vote and an affirmative vote from a chapter officer.
ARTICLE III – OFFICERS
officers of the club shall be President, up to two Vice-Presidents, Secretary
These officers shall be
active members and shall perform the duties prescribed by these By-Laws.
President, Vice-President(s), Secretary, and Treasurer serve for one year or
until their successors are elected. The term of each office shall begin January
No member shall hold more than
one office at a time.
No member shall be
eligible to serve more than three consecutive terms as President or
Any vacancy, including that of President, may be filled by the Board of
Trustees, until a replacement is voted into Office.
The President and Vice
President(s) shall be responsible for Club Leadership, including conducting meetings,
appointment of Chapter Chairmen, encouraging club activities and participation,
and representing the PVRC at external functions.
The President shall be authorized to make
disbursements on behalf of the PVRC.
Officers are expected to consult and attempt consensus with the trustees before
making decisions critical to the future of the club,
The Secretary shall maintain all
related documentation supplied by Chapter leaders or other members related to
PVRC meeting attendance.
The Treasurer shall keep the
financial accounts of the PVRC, maintaining records of receipts and
disbursements, and shall report a summary of club finances to the club
Officers, Trustees and Members as directed by the President or at least once
The Treasurer shall be
authorized to make disbursements on behalf of the PVRC.
ARTICLE IV – BOARD OF TRUSTEES
PVRC members shall elect the Board of Trustees. The minimum number of Trustees
is three and the maximum is nine. Trustee positions may include At-Large
Trustees (a maximum of two) and Regional Trustees (a maximum of seven: three
from MD/DC/DE/PA, three from VA/WVA, and one from NC).
Candidates running for
Regional Trustee positions must reside in the specified Region. All active
members vote for all candidates. Candidates in each Region are ranked by number
of votes. The candidate or candidates residing in a specified Region with the
highest number of votes is/are elected to the available positions in their
All candidates are eligible for At-Large positions.
After the Regional positions are filled, the remaining candidates are ranked by
number of votes. The candidate or candidates with the highest number of votes
is/are elected to the available At-Large Trustee positions.
The terms of the Board of Trustees and Officers shall commence
January 1 following their election. Trustees shall serve for three years
or until their successors are elected. Trustee terms shall be staggered,
with three Trustee positions coming up for election each calendar year.
Trustees must be active members. The PVRC Officers in the event of a
vacancy on the Board of Trustees may authorize a special election.
The overall management of the PVRC shall be under the direction of the
The PVRC Trustees are
expected to participate in major club decisions, such as Club Contest
Selection, Club Competition Boundaries, Club Award Programs, and other major
The role of the PVRC Trustees is to serve as a balance to the PVRC
If the Trustees
lack confidence in specific Officer decisions, they may present a “No
Confidence” vote to the Officers provided there is a two-thirds vote of
Trustees in favor.
At this point, the
Officers must work with the Trustees to form another plan of action, or at the
Trustee’s discretion, they may call for a new Officer(s) election.
ARTICLE V. – COMMITTEES
Such committees, special or standing, shall be appointed by the
President or PVRC Trustees in order to carry on the work of the PVRC.
ARTICLE VI – LIABILITIES
The PVRC shall undertake to hold harmless those officers, directors,
employees, and members who, while engaged in authorized PVRC activities, may
become liable in tort.
ARTICLE VII – PARLIAMENTARY
The rules contained in the current edition of Robert’s Rules of
Order Newly Revised shall govern the PVRC in all cases to which they are
applicable and in which they are not inconsistent with the Articles of
Incorporation and By-Laws and any special rules of order the PVRC may adopt.
ARTICLE VIII – AMENDMENT OF
The PVRC By-Laws may be amended provided:
- The proposed amendment is distributed to membership.
- Two-thirds of participating membership voters approves the
- Voting on the proposed changes to occur after a 30-day review and